Data privacy statement for the associations Literaturbrücke Berlin e.V. and eurobylon e.V.

Legal entity Literaturbrücke Berlin e. V.
Supporting association of the ‘Haus für Poesie’ including the projects poesiefestival berlin, lyrikline, ZEBRA Poetry Film Festival

Literaturbrücke Berlin e.V.:
c/o Haus für Poesie
Knaackstr. 97
D-10435 Berlin

Tel: +49 -(0) 30 48 52 45 -0
Fax +49 -(0) 30 48 52 45 -30
Email: mail@haus-fuer-poesie.org
www.haus-fuer-poesie.org

Authorised representative member of executive committee:
Dr. Thomas Sparr (Chair)

Controller pursuant to the General Data Protection Regulation (GDPR)
Dr. Thomas Wohlfahrt, Director, Haus für Poesie (email: mail@haus-fuer-poesie.org)

 

Legal entity eurobylon e.V.
Supporting association of open mike

eurobylon e.V.:
Haus für Poesie
Knaackstr. 97
D-10435 Berlin

Tel: +49 -(0) 30 48 52 45 -0
Fax +49 -(0) 30 48 52 45 -30
Email: mail@haus-fuer-poesie.org
www.haus-fuer-poesie.org

Authorised representative member of executive committee:
Björn Kuhligk (Chair)

Controller pursuant to the General Data Protection Regulation (GDPR)
Dr. Thomas Wohlfahrt, Director, Haus für Poesie (email: mail@haus-fuer-poesie.org)

1. General Information

The following information is intended to give you a look at what happens to your personal data when you visit our website.

2. Your rights as a data subject

You may contact our controller responsible for data processing under the General Data Protection Regulation at any time using the contact information given above to exercise the following rights:

  • the right to be provided with information about your personal data stored by us and how they are being processed;
  • the right to have incorrect personal data corrected;
  • the right to have data stored by us erased;
  • the right to restrict the scope of data processing provided that we are not yet permitted to erase your data on the basis of legal obligations;
  • the right to object to the processing of your data by us and
  • the right to data portability, provided that you have consented to the processing of your data or have entered into a contract with us.

If you have provided us with your consent, you may revoke this consent at any time with effect for the future.

You may complain at any time to the supervisory authority responsible for you. Your supervisory authority depends on the federal state in which you live or work or in which the presumed infringement took place. You can find a list of supervisory authorities (for the non-public sector) with addresses at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

3. Purposes of data processing by the controller and third parties

We process your personal data only for the purposes stated in this data privacy statement. Your personal data will not be transmitted to third parties for any other purposes than those stated here. We only transmit your personal data to third parties if

  • you have given your express consent,
  • processing is necessary for carrying out a contract with you,
  • processing is necessary for compliance with a legal obligation.

processing is necessary for protecting legitimate interests and no grounds exist for assuming that you have an overriding protectable interest in the non-transmission of your data.

The purpose for which your data are processed is to provide information about the activities of the Haus für Poesie including the projects poesiefestival berlin, lyrikline, ZEBRA Poetry Film Festival and open mike.

4. Definitions

The data privacy statement of Literaturbrücke Berlin e. V and eurobylon e.V. uses the definitions used by the issuer of European Directive and Regulations when issuing the General Data Protection Regulation (GDPR). Our data privacy statement is meant to be easy to read and understand for both the public and our customers and business partners. To guarantee this we would first like to explain the definitions being used.

The definitions we use in this data privacy statement include the following:

  • a)    Personal data

‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

  • b)    Data subject

‘data subject’ means any identified or identifiable natural person whose personal data are processed by the controller.

  • c)    Processing

‘processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

  • d)   Restriction of processing

‘restriction of processing’ means the marking of stored personal data with the aim of limiting their processing in the future.

  • e)    Profiling

‘profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements

  • f)     Pseudonymisation

‘pseudonymisation’ means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

  • g)    Controller

‘controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

  • h)    Processor

‘processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

  • i)      Recipient

‘recipient’ means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

  • j)      Third party

‘third party’ means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

  • k)    Consent

‘consent’ of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

5. Erasure and/or blocking of data

We hold to the principles of data avoidance and data economy. This means that we store your personal data for only as long as is necessary for achieving the purposes stated here or as required by the varied storage periods provided for by the legislator. Once the respective purpose has ended or these periods have expired the data in question are routinely blocked or erased in compliance with statutory provisions.

6. Collection of general information when you visit our website

When you access our website, information of a general nature is collected automatically using a cookie (see next section 7.). This information (server logs) includes for instance the type of web browser, the operating system being used, the domain name of your Internet service provider and the like. This is exclusively information which does not allow you to be identified.

This information is necessary for technical reasons to allow content of websites requested by you to be provided correctly and are necessarily created when the Internet is used. It is processed in particular for the following purposes:

  • ensuring problem-free establishment of a connection with the website;
  • ensuring smooth use of our website;
  • evaluation of system security and stability and
  • for other administrative purposes.

The processing of your personal data is based on our legitimate interest in collecting data for the purposes stated above. We do not use your data to identify you. Recipients of the data are exclusively the controller and, if applicable, the processor.

Anonymous information of this nature are if necessary statistically analysed by us in order to optimise our Internet presence and the technology behind it.

7. Cookies

Like many other websites we use “cookies”. Cookies are small text files that are placed on your hard disc by a website server. They enable us automatically to receive certain data such as IP address, browser being used, operating system and your Internet connection.

Cookies cannot be used to start programs or place viruses on a computer. The information contained in cookies enables us to make navigation easier for you and ensure correct display of our web pages.

Under no circumstances are the data collected by us transmitted to third parties or a link made without your consent with personal data.

You may of course view our website even without cookies. Internet browsers are normally configured to accept cookies. In general, you may deactivate the use of cookies at any time via your browser’s settings. Please use your browser’s help function to find out how you can change these settings. You should be aware that certain functions of our website may not work properly if you have deactivated the use of cookies.

8. Use of Google Maps

This website uses Google Maps API, to visually display geographical information. When Google Maps is used, data is also collected, processed and used by Google on the use of the map functions by visitors. For more information about Google’s data processing please see Google’s Data Privacy Policy , where you can also change your personal data privacy settings in the data privacy centre.

You can find full instructions for managing your own data in connection with Google products  here .

9. Embedded YouTube videos and plug-ins

We embed YouTube videos on some of our web pages. The operator of the relevant plug-ins is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit a page with the YouTube plug-in, a connection is created with the YouTube servers. This tells YouTube which sites you are visiting. When you are logged into your YouTube account, YouTube can attribute your surfing activity to you personally. You can prevent this by first logging out of your YouTube account.

When a YouTube video is started, the provider places cookies which collect information about user behaviour.

If you have deactivated the storage of cookies for the Google Ad program, you can expect to be free of such cookies when you watch YouTube videos. However, YouTube places non-personal user information in other cookies as well. If you wish to prevent this, you will have to block the installation of cookies in your browser.

For more information on YouTube’s data privacy, see the provider’s data privacy policy: https://www.google.de/intl/de/policies/privacy/

10. Vimeo

Our website uses plug-ins of the video portal Vimeo. Provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

When you visit one of our pages which has a Vimeo plug-in, a connection is created to the Vimeo servers. This tells Vimeo which of our pages you have visited. Vimeo also obtains your IP address, even if you are not logged in to Vimeo or do not have a Vimeo account. The information collected by Vimeo is transmitted to the Vimeo server in the USA.

If you are logged into your Vimeo account, you enable Vimeo to attribute your surfing behaviour directly to your personal profile. You may prevent this by logging out of your Vimeo account.

11. Use of Matomo

This website uses Matomo (formerly Piwik), an Open Source software for the statistical analysis of online visits. Matomo uses cookies, text files which are installed on your computer to enable analysis of your use of the website.

The information on your use of the website generated by the cookie is stored on a server in Germany.

Your IP address will be anonymised immediately after processing and before storage. You may prevent the installation of cookies by changing the settings of your browser software. We would point out that if you do so you may no longer be able to use all the functions of the website.

You may decide whether the installation of a clear web analytics cookie is permitted in your browser to enable the operator of the website to collect and analyse various statistical data.

If you decide against this, click on the following link to install the Matomo deactivation cookie in your browser.

 

You can decide here whether a unique web analysis cookie may be stored in your browser to enable the operator of the website to collect and analyze various statistical data. If you wish to opt out, click the following link to place the Matomo deactivation cookie in your browser.

Your visit to this website is currently recorded by Matomo Webanalyse. Click the checkbox below, so that your visit is no longer recorded.

12. Server log files

The provider of the pages automatically collects and stores information in server log files, which your browser automatically transmits to us. This information includes:

  • browser type and browser version
  • operating system being used
  • referrer URL
  • host name of the accessing computer
  • time of server enquiry
  • IP address

These data are not brought together with other data sources.

The basis for the data processing is Art. 6 (1) (f) GDPR, which permits the processing of data for the performance of a contract or in order to take steps prior to entering into a contract.

13. Newsletter

Newsletter data

On our website you may subscribe to our newsletter. If you wish to be sent the newsletter offered on our website we will need your email address and information allowing us to ascertain that you are the owner of the email address being given and that you consent to receiving the newsletter. No other data are collected or are collected only on a voluntary basis. We use these data solely for sending the requested information and do not transmit them to third parties.

The data entered in your newsletter subscription form are processed solely on the basis of your consent (Art. 6 (1) (a) GDPR). You may at any time revoke your consent to your data and email address being stored and used for sending you the newsletter, e.g. by clicking the “unsubscribe” link in the newsletter. The lawfulness of data processing that has already been carried out is not affected by your revocation.

The data provided to us by you for the purpose of receiving the newsletter will be stored by us until you unsubscribe the newsletter and will be erased by after you have cancelled the newsletter subscription. Data stored by us for other purposes (such as email addresses for the membership section) are not affected.

14. Payment providers for our donations form

PayPal

On our website you may make donations using PayPal. The provider of this payment service is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (“PayPal”).

If you select payment via PayPal on your donation form, the payment data you provide will be transmitted to PayPal.

Your data are transmitted to PayPal on the basis of Art. 6 (1) (a) GDPR (consent) and Art. 6 (1) (b) GDPR (processing necessary for the performance of a contract). You may revoke your consent to the processing of your data at any time. Revocation has no effect on the validity of data processing carried out in the past.

15. Amendment of our data privacy statement

We reserve the right to adapt this data privacy statement to comply at all times with current legal requirements or to implement changes to our services in our data privacy statement, e.g. if we introduce new services. The new data privacy statement will then apply on your next visit to our website.

16. Questions for the controller under the General Data Protection Regulation

If you have any questions about data privacy please send us an email or contact directly the person in our organisation responsible for data protection (data protection officer): Dr. Thomas Wohlfahrt, Director, Haus für Poesie (email: mail@haus-fuer-poesie.org)

This data privacy statement (German version) has been created using the Data Privacy Statement Generator by activeMind AG.